Student User Manual

FOC AAUA File Sharing System

v1.5 Updated: June 24, 2026
Welcome! This manual will guide you through registering, logging in, uploading files, accessing lecturer materials, checking your scores, and recovering your password on the AAUA File Sharing System.

Table of Contents

  1. Introduction
  2. Student Registration
  3. Logging In
  4. Forgot Password
  5. Your Dashboard
  6. Uploading Files
  7. Checking Your Scores
  8. Accessing Lecturer Files
  9. Troubleshooting
  10. Getting Help

1. Introduction

The AAUA Faculty of Computing File Sharing System is a centralized platform designed to:

  • Allow students to submit assignments directly to lecturers
  • Enable students to access course materials uploaded by lecturers
  • View scores and feedback on submitted assignments
  • Provide a secure and organized file management system
  • Facilitate seamless communication between students and faculty
New in Version 1.5: Students can now check their scores directly from their dashboard! Simply click the Check Score button on any file you've uploaded to see your score and feedback.
Important: You must complete your profile with correct department and level information to see relevant lecturer files.

2. Student Registration

Step-by-Step Registration Process

  1. Access the Registration Page
    • Navigate to the file sharing system website
    • Click on "Sign Up" or "Register"
  2. Fill in Account Information
    Email Address: Use your institutional email (e.g., student@aaua.edu.ng)
    Full Name: Enter your name as it appears on your student ID
  3. Provide Academic Information
    Matric Number: Your unique student identification number
    Password: Create a secure password for your account
    Confirm Password: Re-enter your password to confirm
    Department: Select from available options (list below)
    Level: Select your current academic level (100–400)

    Available Departments:

    • Computer Science
    • Cyber Security
    • Data Analysis
    • Information and Communication Technology
    • Information Systems
    • Software Engineering
    • Computer Science Education
  4. Submit Registration
    • Review all information for accuracy
    • Click "Register Now" button
    • Wait for confirmation message
Registration Successful! You can now proceed to login with your email and password.
Important Notes:
  • Ensure your department and level are correctly selected
  • Remember your password — you can recover it via the Forgot Password feature
  • Use a valid email address for important notifications

3. Logging In

  1. Navigate to the login page
  2. Enter your registered email address
  3. Enter your password
  4. Click "Login" or "Sign In"
Tip: If you forget your password, see the Forgot Password section below or contact the system administrator for assistance.

4. Forgot Password

If you forget your password, don't worry! Follow these steps to reset it:

Steps to Reset Your Password:
  1. Go to the Login Page
    • Navigate to the file sharing system login page
    • Click the "Forgot Password?" link below the login form
  2. Enter Your Email Address
    • Enter the email address you used during registration
    • Click "Send OTP"
  3. Check Your Email
    • Check your inbox for a 6-digit OTP code
    • If you don't see it, check your spam or junk folder
    • The OTP is valid for 10 minutes
  4. Enter the OTP
    • Type the 6-digit code into the OTP field
    • Click "Verify OTP"
  5. Create a New Password
    • Enter your new password (minimum 8 characters, 1 uppercase, 1 number)
    • Confirm your new password
    • Click "Reset Password"
  6. Login with New Password
    • Return to the login page
    • Login with your email and new password
Important Notes:
  • OTP Expires: The OTP is only valid for 10 minutes. Request a new one if it expires.
  • Check Spam Folder: If you don't see the email, check your spam or junk mail folder.
  • Contact Admin: If you still can't reset your password, contact the system administrator.
  • Use a Strong Password: Create a password that's easy to remember but hard to guess.
Pro Tip: Write down your password in a secure place or use a password manager to avoid forgetting it again.
Password Reset Successful! You can now login with your new password.

5. Your Dashboard (Home Page)

After logging in, you'll see your student dashboard with the following sections:

Welcome Section

Displays your profile information: Full Name, Email Address, Matric Number, Department, and Current Level.

Your Uploads Section

Shows all files you have uploaded, including:

  • File name and type
  • Department and level tagged
  • Course code
  • Which lecturer the file was submitted to
  • Upload date and time
  • File size
  • Your description/notes
  • Score and feedback (if graded)

Actions available for your uploads:

  • View: Open the file in browser
  • Download: Save file to your device
  • Delete: Remove the file (with confirmation)
  • Check Score: Click Check Score to view your score and feedback
Score Checking Feature: Click the Check Score button on any file you've uploaded. A popup will show:
  • Your score (if graded)
  • Feedback/comment from the lecturer
  • Who graded your submission
  • Or "Not Scored Yet" if still pending

Lecturer Uploaded Files Section

Displays files uploaded by lecturers that match your department and level:

  • Course materials and lecture notes
  • Assignments
  • Past questions
  • Project guidelines

Note: The Check Score button is only available on files you have uploaded (your submissions), not on lecturer uploaded files.

Smart Filtering: The system automatically shows you only files relevant to your department and level. Files marked "All Departments" or "All Levels" will also appear.
Profile Warning: If your department or level is not set, you'll see a warning message and may not see lecturer files. Contact the administrator to update your profile.

6. Uploading Files

How to Upload a File

  1. Access Upload Page
    • Click "Upload a File" button on your dashboard
    • You'll be redirected to the upload form
  2. Fill in File Information
    File Title:Give your file a descriptive name
    File Type:Assignment Submission, Project, Report, or Others
    Department:Auto-filled from your profile
    Level:Auto-filled from your profile
    Course Code:Enter the course code (e.g., CSC 201, CSC 301)
    Assign to Lecturer:Select which lecturer to submit to (REQUIRED)
    Description:Add any notes about the file
  3. Select File
    • Click "Choose File" or browse button
    • Supported: PDF, DOC, DOCX, PPT, PPTX, TXT, JPG, PNG, MP4, AVI, MKV
    • Maximum file size: 100MB
  4. Submit Upload
    • Review all information
    • Click "Upload File" button
    • Wait for upload to complete
    • You'll be redirected to your dashboard
Upload Complete! Your file is stored securely and the lecturer you assigned it to will see it.
Upload Requirements:
  • You must select a lecturer to assign the file to
  • File size must not exceed 100MB
  • Only supported file formats are allowed
  • Department and level are read from your profile

7. Checking Your Scores

New Feature: You can now check your scores directly from your dashboard!

How to Check Your Score

  1. Go to Your Dashboard — Log in and view the "Your Uploads" section.
  2. Find Your File — Look for the Check Score button.
  3. Click "Check Score" — A popup will appear with your score and feedback.
If Scored:
  • Your score
  • Feedback from lecturer
  • Who scored it
  • Date scored
If Not Scored:
  • "Not Scored Yet" message
  • Submission is pending review
  • Keep checking back for updates
Tip: The Check Score button only appears on files you have uploaded.
Can't see the button? Make sure:
  • You are viewing your own uploaded files
  • The file was uploaded after the scoring feature was implemented
  • You are logged in as a student

8. Accessing Lecturer Files

How Files Are Filtered

The system automatically shows you files that match:

  • Your Department — Files uploaded for your specific department
  • Your Level — Files uploaded for your current level
  • All Departments/Levels — Files marked available to everyone

File Information Displayed

  • File name and type
  • Uploaded by (lecturer's name and email)
  • Target department and level
  • Course code
  • Upload date and file size
  • Description/instructions from lecturer
  • Assignment badge (if it's an assignment)

Available Actions

Action Description
View Open the file in your browser
Download Save the file to your device
Pro Tip: Files marked "All Levels" are usually general resources, announcements, or materials useful across all year groups.

9. Troubleshooting

Common Issues and Solutions

Problem Solution
Can't see lecturer files • Check that your department and level are set in your profile
• Contact administrator if needed
Upload fails • Check file size (must be under 100MB)
• Ensure file format is supported
• Check your internet connection
• Make sure you selected a lecturer
Forgot password • Use the "Forgot Password?" link on the login page
• Check your email for the OTP
• Contact administrator if issues persist
Not receiving password reset email • Check spam/junk folder
• Ensure you entered the correct email address
• Wait a few minutes and try again
Wrong department/level shown Contact administrator to update your profile information
File won't open/download • Check your internet connection
• Try a different browser
• Clear browser cache and try again
Can't see "Check Score" button • Make sure you're viewing your own uploaded files
• The file may not have been scored yet
• Contact your lecturer if a score should be available
Score popup not showing • Check that JavaScript is enabled
• Try refreshing the page
• Try a different browser

10. Getting Help

If you encounter any issues or need assistance:

  1. Check this manual first — Most common questions are answered here
  2. Contact your lecturer — For course-specific file issues or score inquiries
  3. Contact system administrator — For account access, profile updates, password resets, or technical issues
Support Contact: Reach out to the Faculty of Computing IT Support desk or your department coordinator for assistance.

Best Practices

  • File Naming: Use clear names (e.g., "CSC301_Assignment1_JohnDoe")
  • Regular Checks: Check the dashboard for new lecturer uploads and score updates
  • Timely Submissions: Upload assignments well before deadlines
  • Verify Uploads: Confirm your file appears in "Your Uploads" after uploading
  • Organize Files: Keep local copies organized by course and date
  • Descriptions: Add meaningful descriptions to help lecturers
  • File Formats: Use PDF for final submissions when possible
  • Check Scores Regularly: Use the Check Score button
  • Secure Password: Use a strong password and store it safely

Version History

Version Date Changes
v1.5 June 24, 2026 • Added "Forgot Password" section
• Updated table of contents
• Added password reset troubleshooting
v1.4 June 24, 2026 • Added "Check Score" feature documentation
• Updated dashboard section
• Added scoring troubleshooting
v1.0 January 2026 • Initial release of student manual